Privacy Policy

This policy explains how Dynamicsquares ("Dynamicsquares", "we", "us") handles personal data collected through dynamicsquares.com. We process personal data in line with the UK General Data Protection Regulation (UK GDPR), the EU GDPR where it applies, and other applicable data protection laws.

1. Who is responsible for your data

Dynamicsquares is the controller of personal data collected through this website. You can contact us about privacy at contact@dynamicsquares.com or by post at 85 Great Portland Street, London W1W 7LT, United Kingdom.

2. What we collect

• Enquiry data — when you use our contact forms or email us: your name, business email, company, website, industry, the services you're interested in and anything you write in your message.
• Communication records — correspondence and meeting notes if we go on to discuss a potential engagement.
• Technical data — our hosting provider processes standard server logs (such as IP address, browser type and pages requested) to deliver and secure the website.
• Analytics and advertising data — only if you accept optional cookies, as described in our Cookie Policy.

We do not ask for, and ask you not to send, sensitive personal data through this website.

3. How and why we use it

• To respond to your enquiry and arrange a consultation — legitimate interests in responding to business enquiries, or steps taken at your request before entering into a contract.
• To provide our services if you become a client — performance of a contract.
• To keep business records and meet legal obligations — legal obligation and legitimate interests.
• To measure website use and advertising performance — consent, which you can withdraw at any time.

We do not sell personal data and do not use it for automated decision-making with legal or similarly significant effects.

4. Who we share it with

We share personal data only with service providers who help us run our business — for example website hosting, form processing, email, calendar scheduling and, if you consent, Google analytics and advertising services. They process data on our instructions and under appropriate contracts. We may also disclose data where required by law.

5. International transfers

Some of our service providers may process data outside the UK or European Economic Area. Where this happens, we rely on adequacy regulations or appropriate safeguards such as standard contractual clauses.

6. How long we keep it

We keep enquiry data for up to 24 months after our last contact unless you become a client, in which case we keep records for as long as needed for the engagement and to meet legal, accounting and tax requirements.

7. Your rights

Depending on where you live, you may have the right to access, correct or delete your personal data, restrict or object to its processing, request data portability and withdraw consent. To exercise any of these rights, email contact@dynamicsquares.com. You also have the right to complain to a supervisory authority — in the UK, the Information Commissioner's Office (ico.org.uk).

8. Security

We use appropriate technical and organizational measures to protect personal data, including encrypted connections (HTTPS) and access controls on the systems we use.

9. Changes to this policy

We may update this policy from time to time. The date at the top of the page shows when it was last changed.